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How to understand the Japanese Auction Sheet

An auction sheet is a document filled by a vehicle inspector as they inspect a car in a Japanese auction.
The document describes in detail the condition of the car, its options, accessories and any defects.

The auction sheet is therefore a very important document and greatly determines the cost of the vehicle.

Japanese auction inspection officers are very objective in their reporting on the car condition so as to 
uphold high trust and credibility for the dealers/auctions system. 


 What is the grading system used at Japanese auction houses?

Different auctions may have their own, individual car assessment systems but most auction houses 
have adopted below estimates:
        

SCORES

BREAKDOWN

Brand new vehicle. Mileage usually less than 10 Kms.

6

Similar to condition "S" but has higher delivery mileage ranging from approx. 50 Kms - 5000 Kms.

5

Vehicle with excellent (perfect) condition and very exceptionally low mileage usually below 40,000 Kms. Will most likely be less than 3 years old.

4.5

Vehicle that is in very good condition. Might have minor scratches. It can be same as condition 5 but slightly higher mileage.

4

Good solid car.  Has few scratches and dents due to normal wear and tear as you would expect to get with a normally aged vehicle.

3.5

Same as condition 4 but has more noticeable scratches or dents hence will need some paint or panel work.

3

Usually for a car that has either serious paint and panel problems or it has had a panel replacement somewhere.

Grade 3 cars can also be basically grade 3.5 in terms of condition, but  with very high mileage.

2

Poor condition vehicle. Will require major repair work. May have corrosion, holes in body etc

1

Very poor condition car e.g. as a result of flood damage. This rating can also be given to car that has undergone modifications e.g.

-An aftermarket turbo / engine modification (some serious modification to the original vehicle)

-Car with transmission changed from auto to manual.

RA

The car which has had accident damage which can be ranked MINOR, and has been repaired.

R

A vehicle which has been in an accident where some parts have been repaired or replaced.

***

A car which has had accident damage and has NOT been repaired. Or a car with an engine that does not work/ has major engine trouble.

In addition, auction house inspectors can evaluate separately the exterior and interior condition of the car using 

below ratings:

   

Rating

Interior       

A

Excellent condition - The vehicle is in immaculate condition

B

Good Condition - Clean / very slightly dirty.

C

Average condition - Slightly dirty, and/or has a few stains or cigarette burns

D

Below average condition -Dirty, stinky, big tear on seats etc

E

Very bad condition - Interior is very dirty, has a strong odor etc. Needs significant repairs.

N/B. Most auction houses will not report the exterior separately as the exterior defects are already shown in 

the "car map" section of the auction sheet 

    
Sample Auction Sheet

Below is an auction sheet for a Toyota Land cruiser Prado that we have selected randomly

Translation of the fields in an auction sheet


Extract of a sample car map 

Meaning of symbols used to indicate flaws in a car map on the auction sheet

A1 - Small Scratch

A2 - Scratch
A3 - Big Scratch
B - Dent with scratch
E1 Few Dimples
E2 Several Dimples
E3 Many Dimples
U1 - Small Dent
U2 - Dent
U3 - Big Dent
W1 - Repair Mark/Wave (hardly detectable)
W2 -Repair Mark/Wave
W3 - Obvious Repair Mark/Wave (needs to be 
repainted)
S1 - Rust
S2 - Heavy Rust
X - Need to be replaced
XX - Replaced

B1 - Distortion on (radiator) core support or back panel

approximately size of a thumb

B2 - Big Distortion on radiator, core support or back panel

Y1 - Small Hole or Crack
Y2 - Hole or Crack
Y3 - Big Hole or Crack

X1 - Small Crack on Windshield (approximately 1cm)
R - Repaired Crack on Windshield
RX - Repaired Crack on Windshield(needs to be replaced)
X -Crack on Windshield (needs to be replaced)
G - Stone chip in glass

C1 - Corrosion

C2 - Heavy Corrosion
P - Paint marked
H - Paint faded

  

Auction Sheet Abbreviations
ACAir conditioner
FA/AT  Automatic transmission
F5Manual (5-speed) transmission
PSPower steering
SRSunroof
AWOriginal alloy wheels
NAVINavigation
AACClimate control air conditioner
CAColumn automatic transmission
F6Manual (6-speed) transmission
PWPower windows
TVTelevision
                                                                                                                                                                   

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